- Specific responsibilities as the CEO’s PA will include but not be limited to:
General Administrative duties:
- Screening telephone calls, enquiries and requests, and handling them when appropriate (external office phone line is managed by the CFAA) and welcoming the CEO’s guests;
- Liaising with clients, suppliers, advisors, shareholders, intercompany directors and other staff;
- Organising and maintaining the CEO’s diary and making appointments, and available time for CD(s), FC, ROM staff on a daily/weekly basis to discuss issues, problems, BD, operations and other matters (ensuring all internal staff provide daily feedback and sitreps to the CEO);
- Word processing, dealing with correspondence, writing emails/letters and corporate documentations/SOP’s/policies (further information on such detailed herein), taking dictation, typing minutes and meeting reports;
- Organising and attending meetings, and arranging business trips (including flights and accommodations), ensuring the CEO is well-prepared for meetings/business trips, preparing meeting agendas;
- Copy Edit/Proof Read all proposals prior to submission to ensure are maintaining the company’s and CEO’s high presentation standards;
- Collate all current marketing/past performance extracts and statements for proposals for submission to proposal master (CD/ROM/PM) upon the requirement for each proposal submission;
- Conduct research on items/companies/competitors/etc as requested by the CEO.

- An understanding of confidentiality issues and the use of discretion;
- Strong administrative and personal assistant skills with an ability to work well in a fast-paced environment, an effective planner with proven time management skills are necessary; attention to detail, personal commitment, efficiency, flexibility with great team liaison skills;
- Experience working in the MENA region preferred;
- A solid knowledge of business management items from company secretarial, business registration, finance (budgets and management accounting), proposals, reports, record management and client liaison is highly desirable.