• Assist the Chairman and CEO in routine functions.
• Prepare reports, letters, memos, faxes, forms.
• Receive, direct and relay telephone messages and fax messages.
• Organize, schedule and confirm appointments and meetings.
• Make the necessary preparations related to general and internal meetings.
• Prepare minutes of meetings and dictation.
• Maintain a list of the books and catalogues at the CEO’s office.
• Assist in agenda preparation and gather information.
• Locate, archive and file all documents and correspondence in a proper and systematic manner for easy reference.
• Arrange business trips and accommodations.
• Prepare and follow up on emails.
• Review the CEO’s Subscriptions to foreign & / or local newspapers and magazines and make sure they are renewed before maturity.
• Ensure proper database of business contacts through Microsoft Office Outlook.
• Prepare Power Presentations when required.
• Liaise and coordinate with departments in order to communicate notes requested by the chairman.